Log inStart free
Payroll Bundals›Learn›The PF and ESI files
Lesson 8 of 8 · PF and ESI

Download the PF and ESI files, upload them yourself, then tick them.

Once a month is locked, the PF file and the ESI sheet are ready. Payroll Bundals makes each file. You or your CA upload it on the government site with your own login and pay there. We file nothing.

Go to the stepsAll lessons
After this lesson

What you will be able to do.

Fill in a missing PF or ESI number.
Download the PF file and the ESI sheet for a locked month.
Record that you filed, with the date and the reference.
Let your CA see the same figures.
PF and ESI / September 2026Salary locked
TXT
PF-ECR-2026-09.txtPF file · 24 members
₹41,280File ready
CSV
ESI-2026-09.csvESI sheet · 19 covered workers
₹9,460File ready
Download each file, upload it on the government site, then tick it as filed.

The sample is Umiya Engineering Works, Ahmedabad, the one demo company on this site.

Step by step

Numbers, files, then your own upload.

The words in bold are the names on the screen.

1
Lock the month in Pay first. Until then PF and ESI says "No file yet" and links to Pay.
2
Open PF and ESI, then Members. Anyone with a Missing mark needs a number. Type the new number on their row and press Save.
3
Open the month. Two tables show the working: PF member by member, and ESI worker by worker, with the totals beside them.
4
Read the notices above the tables. One lists Numbers missing. Another lists where the file differs from the salary that was paid.
5
Press Download PF file and Download ESI sheet.
6
Log in to the EPFO and ESIC sites with your own login, upload each file and pay there. There is no link between Payroll Bundals and either site.
7
Come back and press Mark as filed. Fill Date you filed it and Reference or challan number, and press Save as filed. The page then shows who ticked it and on which date.
Common mistakes
Uploading while a number is missing. The screen warns that the file will be refused for a member with no number.
Pressing Mark as filed before the upload. The tick is your own record. It files nothing and pays nothing.
Assuming the rates are right for ever. Rules change; check each figure with your CA against the government notification.
Switching PF or ESI off to make a month look simpler. Do that only if the business is not registered for it.
Good to know
Past months keeps the files of each locked month as they were.
Joiners and exits lists who joined and who left in the month, so you can add or close them on the government sites.
The Rules page shows how each figure is worked out.
PF and ESI numbers are shown with only the last 4 digits. The full number goes only into the file.

Questions about this lesson

No. It makes the files. You or your CA upload them and pay the dues on the government sites.
That depends on your business and the rules in force, and it is a question for your CA. The salary run follows the switches you set.
In Compliance Calendar, under Settings. Only the owner can change it, and a locked month never changes.
Yes. Add a login with the CA seat role in Team and Access. It can open the Compliance apps and Reports.

Keep going

All eight lessons →
Previous: Send payslipsLesson 7 of 8All lessonsBack to the list of eightSee all 32 appsYou have finished the eight lessons

Run your next salary in four steps.

Attendance, salary and compliance in one place, with 32 apps you open as you need them.

See all 32 appsWatch one salary run